Summary of this Privacy Notice
Welcome to this website, located at https://www.kncss.com ("Website"), a service of KNC STRATEGIC SERVICES. This statement discloses the privacy practices for this Website and any services or products provided by KNC STRATEGIC SERVICES ("Privacy Notice"). By using the Website or such services or products, you consent to the collection and use of your information by us in accordance with this Privacy Notice. This Privacy Notice includes an explanation of:
- the categories of personally identifiable information about you that may be collected; how the information is used;
- how we collect and use information about your use of the Website;
- the categories of persons or entities with whom the information may be shared;
- the choices that are available to you regarding collection, use, and distribution of the information;
- how you can opt in or out of KNC STRATEGIC SERVICES promotional e-mail;
- the kind of security procedures that are in place to protect the loss, misuse or alteration of information;
- how you can review and request changes to the information;
- how we notify visitors and users of this Website of changes to this Privacy Notice; and
- the privacy policies that apply to subscribers to each KNC STRATEGIC SERVICES product and service.
If you reside in the EU or California, there are additional provisions that apply to you, including with respect to the transfer of data to the United States or other jurisdictions. Please see below under “V. Additional Special Provisions Based on Customer Location.” In this Privacy Notice, the terms "KNC STRATEGIC SERVICES," "we," "us," or "our" refer to KNC STRATEGIC SERVICES that is the operating company that delivers voice, phone, communications, and other services in your area. The term "you" refers to you as a subscriber to one or more of our voice service and other services. This Privacy Notice describes the limitations imposed on our collection and disclosure of personally identifiable information (defined below) about subscribers, the nature of personally identifiable information and CPNI (defined below) we collect, how we use that information, when and why we may disclose that information and to whom, how long we maintain that information, how you can access your personally identifiable information and CPNI, how you can set preferences and opt out of certain uses of that information, and your rights under law and this Privacy Notice concerning your personally identifiable information and CPNI. Please read the entire Privacy Notice to understand our privacy policies and practices.
Why is KNC STRATEGIC SERVICES providing this Privacy Notice to me?
As a subscriber to services provided by KNC STRATEGIC SERVICES, you are entitled to certain protections under Section 222 of the Communications Act of 1934, as amended, (the "Communications Act") and the FCC's rules (47 C.F.R. § 64.2001 – 64.2011). This Privacy Notice, which includes our policies related to CPNI, describes what CPNI information we obtain, how we protect it, and how it may be used. If you are a customer of our phone services, you have the right, and KNC STRATEGIC SERVICES has a duty, under the Communications Act and applicable state law, to protect the confidentiality of CPNI. We explain below under "How do I give or withhold my approval for KNC STRATEGIC SERVICES to use CPNI to market additional products and services to me?" how you can approve our use of CPNI or withdraw your approval. In an attempt to provide you with increased value, we may include third party links on our Website. These linked sites have separate and independent privacy policies. We therefore have no responsibility or liability for the content and activities of these linked sites. Nonetheless, we seek to protect the integrity of our Website and welcome any feedback about these linked sites (including if a specific link does not work).
What kind of information does this Privacy Notice apply to?
This Privacy Notice applies to personally identifiable information and individually identifiable CPNI that you provide to us or that we collect pursuant to this Privacy Notice during or related to the provision of certain services to you.
Personally identifiable information is information that identifies a particular person ("PII"); it does not include de-identified, anonymous, or aggregate data that does not identify a particular person or persons.
The Communications Act, as amended, and the Federal Communications Commission’s (the “FCC”) rules (47 C.F.R. § 64.2001 – 64.2011) provide additional privacy protections for certain information related to our phone services known as customer proprietary network information or ("CPNI"). The following information is considered CPNI:
- information about the quantity, technical configuration, type, destination, location, and amount of your use of the phone services; and
- information contained on your telephone bill concerning the type of phone services and features you receive.
What kind of PII does KNC STRATEGIC SERVICES collect?
KNC STRATEGIC SERVICES collects information from you at several different points when you request, turn on, and use our services under an account we create for you. Some of this information is PII, but much of it is not. We collect certain PII that our subscribers furnish to us in connection with the provision of communication services. In order to provide reliable, high quality service to you, we keep regular business records containing information about you that may constitute PII. These account records include some, but typically not all, of the following information:
- your name;
- service address;
- billing address;
- e-mail address; and
- telephone number.
Some of our services permit you to establish secondary accounts, and if you do so we collect similar information in order to establish and service the secondary accounts. During the initial provisioning of our services, and during any subsequent changes or updates to our services, KNC STRATEGIC SERVICES may collect technical information about your computer hardware and software, telephones, other service-related devices, automation devices, and customization settings and preferences.
Does KNC STRATEGIC SERVICES collect "cookies"?
We may contract with third-party service providers, including but not limited to Google Analytics, to assist us in better understanding our Website visitors. These service providers are not permitted to use the information collected on our behalf except to help us conduct and improve our business. You can learn more about how Google uses data by visiting their Privacy and Terms.
You can choose to have your computer warn you each time a cookie is being sent, or you can choose to turn off all cookies. You do this through your browser (like Mozilla Firefox or Internet Explorer) settings. Each browser is a little different, so look at your browser Help menu to learn the correct way to modify your cookies. If you turn cookies off, you won't have access to many features that make your Website experience more efficient and some of our services will not function properly.
How does KNC STRATEGIC SERVICES use PII and CPNI?
We collect, maintain, and use PII and CPNI as permitted by the Communications Act and other applicable laws. We use this information primarily to conduct business activities related to providing you with our services, and to help us detect theft of service. Generally speaking, we use PII in connection with:
- billing and invoicing;
- collection of fees and charges;
- service delivery and customization;
- maintenance and operations;
- technical support;
- hardware and software upgrades; and fraud prevention.
More specifically, we also use PII to:
- install, configure, operate, provide, support, and maintain our cloud services and other services;
- confirm you are receiving the level(s) of service requested and are properly billed;
- identify you when changes are made to your account or services;
- make you aware of new products or services that may be of interest to you;
- understand the use of, and identify improvements to, our services;
- detect unauthorized reception, use, or abuse of our services;
- determine whether there are violations of any applicable policies and terms of service;
- manage the network supporting our services;
- configure and update service-related devices; and
- comply with law.
KNC STRATEGIC SERVICES may not use CPNI to market products and services to you other than enhancements to services you already have without your approval in accordance with our policies described below.
Under what circumstances may KNC STRATEGIC SERVICES disclose PII to others?
KNC STRATEGIC SERVICES considers the PII contained in our business records to be confidential. KNC STRATEGIC SERVICES, as an operator, will disclose PII concerning any subscriber if the disclosure is:
- necessary to render, or conduct a legitimate business activity related to services provided to the subscriber, including where such disclosure is to an affiliate, website hosting partner, or other parties who assist us in operating our Website;
- required by law or legal process (described below under "When is KNC STRATEGIC SERVICES required by law to disclose PII and CPNI by law?"); or
- of the names and addresses of subscribers for "mailing list" or other purposes (subject to each subscriber's right to prohibit or limit this disclosure and the CPNI policy described in this Privacy Notice).
Non-personally identifiable information and non-CPNI may be disclosed to other parties for marketing, advertising, or other uses.
When is KNC STRATEGIC SERVICES required to disclose PII and CPNI by law?
We make every reasonable effort to protect subscriber privacy as described in this Privacy Notice. Nevertheless, we may be required by law to disclose PII or individually identifiable CPNI about a subscriber. These disclosures may be made with or without the subscriber's consent, and with or without notice, in compliance with the terms of valid legal process such as a subpoena, court order, or search warrant.
How does KNC STRATEGIC SERVICES protect PII?
We follow industry-standard practices to take such actions as are necessary to prevent unauthorized access to PII by a person other than the subscriber or us. However, we cannot guarantee that these practices will prevent every unauthorized attempt to access, use, or disclose PII.
How long does KNC STRATEGIC SERVICES maintain PII?
KNC STRATEGIC SERVICES maintains PII about you in our regular business records while you are a subscriber to our services. We also maintain this information for a period of time after you are no longer a subscriber if the information is necessary for the purposes for which it was collected or to satisfy legal requirements. These purposes typically include business, legal, or tax purposes. If these purposes no longer apply, we will destroy, de-identify, or anonymize the information according to our internal policies and procedures.
- Customer Access, Rectification, Deletion, and Choice
How can I see my PII or CPNI and correct it, if necessary?
You may examine and correct, if necessary, the PII regarding you that is collected and maintained by KNC STRATEGIC SERVICES in our regular business records. In most cases, the PII contained in these records consists solely of billing and account information. We will correct our records if you make a reasonable showing that any of the PII we have collected about you is inaccurate.
You may examine the records containing your PII at the KNC STRATEGIC SERVICES office upon reasonable prior notice to us and during our regular business hours. If you wish to examine these records, please contact us by mail or telephone at 833-878-2567, option 2, giving us a reasonable period of time to locate and, if necessary, prepare the information for review, and to arrange an appointment. You will only be permitted to examine records that contain PII about your account and no other account.
If you make an affirmative, written request for a copy of your CPNI, we will disclose the relevant information we have to you at your account address of record, or to any person authorized by you, if we reasonably believe the request is valid.
KNC STRATEGIC SERVICES reserves the right to charge you for the reasonable cost of retrieving and photocopying any documents that you request.
How can I request deletion of my information?
In certain circumstances, you have the right to request deletion of your PII or CPNI. To exercise such a request please contact KNC STRATEGIC SERVICES as explained below under “How do I contact KNC STRATEGIC SERVICES?”.
How do I give or withhold my approval for KNC STRATEGIC SERVICES to use CPNI to market additional products and services to me?
If you deny or restrict your approval for us to use your CPNI, you will suffer no effect, now or in the future, on how we provide any services to which you subscribe. Any denial or restriction of your approval remains valid until your services are discontinued or you affirmatively revoke or limit such restriction or denial.
How do I place myself on KNC STRATEGIC SERVICES's "do not call" and "do not mail" lists?
You may contact KNC STRATEGIC SERVICES at 833-878-2567 to ask us to put your name on our internal company "do not call" and "do not mail" lists so that you do not receive marketing or promotional telephone calls or postal mail from us or made at our request. You also have the right to prohibit or limit disclosure of your PII for "mailing list" or other purposes as described above in this Privacy Notice by contacting us at 833-878-2567, option 2.
If you prefer to contact KNC STRATEGIC SERVICES in writing instead of by telephone, you may send a written request to the address listed below under "How do I contact KNC STRATEGIC SERVICES?" Be sure to include your name and address, your KNC STRATEGIC SERVICES account number, and a daytime telephone number where you can be reached in the event we have any questions about your request. The person who is identified in our billing records as the subscriber should sign the written request. If you have a joint account, a request by one party will apply to the entire account. If you have multiple accounts, your notice must separately identify each account covered by the request.
What e-mail communications will KNC STRATEGIC SERVICES send to me and how do I manage them?
We may send a welcome email and sometimes other information to new partners or subscribers to our services (including each new secondary account holder, where applicable). We may also send service-related announcements to our subscribers from time to time. For example, we may send you an email announcement about a pricing change, a change in operating policies, a service maintenance, or new features of one or more of the services you receive from us. You may not opt-out of these service-related communications. If you fail to check your primary email address for service-related announcements, you may miss important information about our services, including legal notices, for example.
We reserve the right to send you promotional or commercial email as permitted by applicable law. For example, if you reside in the EU, we will only send you promotional or commercial email if you provide your express, opt-in consent. You can manage the promotional or commercial emails KNC STRATEGIC SERVICES may send to you by following the instructions contained in the emails or by going to the Web page located at https://portal.kncss.com/login and following the directions there.
What can I do if I think my privacy rights have been violated?
If you believe that you have been aggrieved by any act of ours in violation of applicable laws, we encourage you to contact us directly as described below in "How do I contact KNC STRATEGIC SERVICES?" in order to resolve your question or concern.
To the extent you believe we have not addressed your concerns or otherwise choose to do so, you have the right to lodge a complaint with a supervisory authority in the country where you reside and/or the United States. You may contact the US Federal Trade Commission regarding your concerns. For more information, please see https://www.ftc.gov/faq/consumer-protection/submit-consumer-complaint-ftc. If you reside in the European Union, you can also get more information by contacting the EU Data Protection Supervisor, please see https://edps.europa.eu/data-protection/our-role-supervisor/complaints_en
Will KNC STRATEGIC SERVICES notify me if it changes this Privacy Notice?
As required by the Communications Act, we will provide you with a copy of this customer Privacy Notice at the time we enter into an agreement to provide any cloud service or other service to you, and annually afterwards, or as otherwise permitted by law. You can view the most current version of this Privacy Notice by going to https://portal.kncss.com/login
We may modify this Privacy Notice at any time. We will notify you of any material changes through written, electronic, or other means and as otherwise permitted by law. If you find the changes to this Privacy Notice unacceptable, you have the right to cancel your service. If you continue to use the service following notice of the changes, we will deem that to be your acceptance of and consent to the changes in the revised Privacy Notice. This includes your consent for any PII that we may collect and use starting on the effective date of the revised Privacy Notice, as well as for any PII that we have collected prior to the effective date of the revised Privacy Notice. However, we will only deem your continued use of the service to be your acceptance of and consent to changes in the revised Privacy Notice for changes made after September 1, 2018.
How do I contact KNC STRATEGIC SERVICES?
If you have any questions or suggestions regarding this Privacy Notice, or wish to contact us about your personal information, please reach us as follows:
Phone: 833-878-2567, option 2
Mail: KNC STRATEGIC SERVICES
Attn: Legal Department - Customer Privacy Notice
1133 Camelback St #10531
Newport Beach, CA 92658
- Additional Special Provisions Based on Customer Location
What are my California Privacy Rights?
Under California’s "Shine the Light" law, California residents who provide personal information in obtaining products or services for personal, family or household use are entitled to request and obtain from us once a calendar year information about the customer information we shared, if any, with other businesses for their own direct marketing uses. If applicable, this information would include the categories of customer information and the names and addresses of those businesses with which we shared customer information for the immediately prior calendar year (e.g. requests made in 2018 will receive information regarding 2017 sharing activities).
To obtain this information from KNC STRATEGIC SERVICES please send an email message to firstname.lastname@example.org with "Request for California Privacy Information" on the subject line and in the body of your message. We will provide the requested information to you at your e-mail address in response. Not all information sharing is covered by the "Shine the Light" requirements and only information on covered sharing will be included in our response.
What about transfer and storage of EU-resident personal data?
It is important to note that the Website and KNC STRATEGIC SERVICES are operated in the United States. If you are located outside of the United States, please be aware that any information you provide to us will be transferred to the United States or other jurisdictions. The data protection laws or regulations of the United States or other countries may not be as comprehensive as those laws or regulations in the EU or may otherwise differ from the data protection or consumer protection laws you are familiar with. Your information may be available to government authorities under lawful orders and law applicable in the United States or other jurisdictions. By using the Website and/or providing us with your visitor information, you consent to this transfer.
Last Updated 11/1/21